And VAs are never picked last when you’re building the best virtual team you can find

As an award-winning Virtual Assistant (VA), I’m on a mission:

To make sure every online business knows why the hell they need a VA.

 ‘Outsourcing’ has become a buzzword for virtual businesses, especially small businesses and solo operators. We’ve all come to realise that running a business is amazing – if you don’t want a life. But if you’re craving nights on the couch doing sweet FA, having a Virtual Assistant is the new normal.

But I’m not going to simply dazzle you into finding a VA.

Let’s be honest – outsourcing to a VA can be terrifying. Seriously.

What used to hold people back from using a VA no longer does. We’ve been around long enough now for people know that Virtual Assistants:

  • Are cheaper than hiring an employee
  • Work on packages or hourly rates that fit in with your budget
  • Are time-saving geniuses who do the chores you hate
  • Are business owners who understand what it takes to run a business
  • Are specialists in their fields, having many different skills

These days, it’s still, ‘How can you possibly be my PA if you’re not in my office’ that holds people back.

And I get it. It takes a great deal of trust to know that your Virtual Assistant is who they say they are, and is doing what they say they are doing.

Many people fear:

  • Their VA isn’t doing their work as they can’t see them
  • How they’d share files, documents, emails, etc.
  • Showing a VA the inner workings of their business

And you could probably add more to that list.

What it all comes down to is TRUST in your VA

Nobody can teach you how to trust. That’s something that comes with time. When you find a VA, make sure you have set aside time to ‘onboard’ them. VAs are magical, but we can’t read minds.

All VAs will need your processes and business explained fully. Then, and only then, can we get to work, usually streamlining your processes and putting all the steps in place to set up your virtual working arrangement.

Trust your VA to guide you.

And trust in the technology VAs use

VAs will all have their favourite online tools that help them run virtual businesses. Don’t fear this!

Your VA will be able to set up virtual systems for you and show you how it all works.

Here are some of my favourites:

Asana: An online (and mobile) software program that tracks tasks, projects and conversations. You enter the task at hand, adding in responsibilities and making sure the next steps are clear. You’ll be able to see the progress for any project always without the need to call or send an email. It’s a huge time-saver and a great way for you to see exactly what’s being done.

Toggl: A great tool to track how long tasks are taking. This time tracker is so easy to use and you start it with a simple click of a button. Visual reports are produced that will help you see how long each task takes, and where most of your time is being focused. It’s fantastic for building trust with your VA when you can see the hours they are working for you.

Zoom: This online web conferencing software is one of the easiest video and audio conferencing, messaging and webinar tools available. It no longer matters that you have a virtual team (who can even be world-wide) as you can bring them all together for an online meeting, all using video conferencing so you can virtually speak in person. It creates all the awesomeness of meeting with your team, touching base and relationship building except without the travel.

Skype: To save money on mobile bills, many VAs will use this service as calling Skype to Skype is free. You can also use video calling and messaging features. This is really useful in the beginning stages as you can share your screen when you’re explaining processes to your VA – show them firsthand how your business works. 

Looking for a Virtual Assistant you can trust?

No two VAs are the same.

Many of us have specialist skills so I encourage you to build a team of VAs. My team here at Virtual Infinity can help you with general administration, all things digital marketing assistance, bookkeeping and many other things involved in helping you run the show.

And I’m more than happy to answer any questions you may have about working with a Virtual Assistant so please feel free to make contact.

Over to you

If you like this article and know anyone who would benefit from reading it, please share. Help spread the word that you don’t need to fear outsourcing to a Virtual Assistant.